Use VBS to populate and format Excel documents

The below script is an example of how to create, populate and format an excel document from a VBS script.

The script is commented, but please feel free to comment if you have any quires etc

'Bind to the Excel object
Set objExcel = CreateObject("Excel.Application")
 
'Create a new workbook.
objExcel.Workbooks.Add
 
'Select the first sheet
Sheet = 1
 
'Bind to worksheet.
Set objSheet = objExcel.ActiveWorkbook.Worksheets(Sheet)
 
'Name the worksheet
objSheet.Name = "VBS_Excel_Example"
 
'Set the save location
strExcelPath = "d:\Vbs_Excel_Example.xlsx"
 
'--------------------------------------------------------
'Populate the worksheet with data
'--------------------------------------------------------
'   objSheet.Cells(row, column).Value = "Whatever"
 
'Add some titles to row 1
objSheet.Cells(1, 1).Value = "Name" 'Row 1 Column 1 (A)
objSheet.Cells(1, 2).Value = "Description" 'Row 1 Column 2 (B)
objSheet.Cells(1, 3).Value = "Something Else" 'Row 1 Column 3 (C)
 
'Add some data using a loop
For row = 2 to 10
	objSheet.Cells(row, 1).Value = "Item Name"
	objSheet.Cells(row, 2).Value = "Item Description"
	objSheet.Cells(row, 3).Value = "Item Something Else"
Next
 
'--------------------------------------------------------
' Format the spreadsheet
'--------------------------------------------------------
'Put the first row in bold
objSheet.Range("A1:C1").Font.Bold = True
 
'Change the font size of the first row to 14
objSheet.Range("A1:C1").Font.Size = 14
 
'Freeze the panes
objSheet.Range("A2").Select
objExcel.ActiveWindow.FreezePanes = True
 
'Change column A and B to use a fixed width
objExcel.Columns(1).ColumnWidth = 20
objExcel.Columns(2).ColumnWidth = 30
 
'Change column C to autofit
objExcel.Columns(3).AutoFit()
 
'Change the background colour of column A to a light yellow
objExcel.Columns(1).Interior.ColorIndex = 36
 
'Change the font colour of column C to blue
objExcel.Columns(3).Font.ColorIndex = 5
 
'--------------------------------------------------------
' Save the spreadsheet and close the workbook
'--------------------------------------------------------
objExcel.ActiveWorkbook.SaveAs strExcelPath
objExcel.ActiveWorkbook.Close
 
'Quit Excel
objExcel.Application.Quit
 
'Clean Up
Set objSheet = Nothing
Set objExcel = Nothing

18 thoughts on “Use VBS to populate and format Excel documents”

  1. “I want to format the excel sheet to a table and i have some count in the second column, so i want to sort it with highest value at the top” – using vb script. How can i do it.. Can you help me with this.

    Reply
  2. Hi Phil, I ran your program and it works well. However, when I open the excel file, two excel workbooks are opened. The target file, as well as another Book1. Do you know how I can stop this from happening?

    Reply
    • Hi,

      What version of Excel are you using?

      I have just made a minor change to the script so it generates and xlsx file rather than an older xls file. That seems to work better for me, but I have been unable to reproduce the issue you are having. I am using Excel 2016

      Phil

      Reply
  3. I will use your script as reference to generate excel file from Sales Order / Purchase Order (or whatever report ) in Dynamics Nav 2009, then attached to email. Thanks

    Reply
  4. I use an app to analyse some data and and the create an Excel report. So my starting point is an existing excel with 5 columns and a variable number of rows. What I am looking for is to just auto-format the excel report. Ideally, just space the column widths and alternate the coloring of the rows. Is this possible with this script?

    Thanks
    Ash

    Reply
  5. Hi Phil,
    objExcel.Columns(3).AutoFit() works for column ‘C’.
    I want to Autofit entirecolumn of all worksheet.
    Can you please help?

    Reply
    • Hi,

      You can AutoFit a range of columns on a certain worksheet using the below;

      Worksheets(“Sheet1”).Columns(“A:Z”).AutoFit

      Or if you want to Auto Fit all columns in all of the worksheets this will do the job

      For Each ws In Worksheets
      ws.Columns.Autofit
      Next ws

      I hope that helps?

      Thanks
      Phil

      Reply
  6. Have tried to use some of your code above but am getting the following error on the line: Set objExcel = CreateObject(“Excel.Application”)

    Microsoft VBScript runtime error ‘800a0046’

    Permission denied: ‘CreateObject’

    Reply
  7. Hello Phil,
    Thanks a lot for you post. I created very nice looking excel, but not able to save it. Could you clarify the reason?
    Thanks.
    Ludmila

    Reply
    • Hi,

      Thanks for the comment.

      Are you able to elaborate further?
      Are you getting any errors back?

      Have you set your save location (Line 17), and do you have write permission to that location?

      Thanks
      Phil

      Reply

Leave a Reply to suresh Cancel reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.